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Business Process Specialist - Records Information Management - Eugene, OR

Quick Facts
Company Name:LTD Lane Transit District
Location:Eugene, OR
Employment Type:Part Time
Category:Other
Pay:$21.78 to $29.04 - Hourly
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Description

Do you value collaboration, continuous improvement, and public service? At this progressive and innovative public transit organization, we believe in providing people with the independence to achieve their goals, creating a more vibrant, sustainable, and equitable community.

Job Summary:

Lane Transit District is migrating business documents to a new electronic records management platform. This is a part-time, limited duration position that will work independently and under general supervision. This position will use administrative skills to review and rename documents and then transfer them to the new platform. The position requires knowledge of records management, records life cycle, and familiarity with Oregon records retention schedules. Responsibilities include primary focus on document, data, and records management; the possibility of related projects; and process improvement and general administration.

Essential Job Functions:

Document, Data, and Records Management

  1. Maintain an organized system, ensuring documents, data, and records are accurate, updated, and accessible to appropriate users, while protecting confidential information as necessary.
  2. Create, maintain, and enter information into databases; prepare and process various forms of documentation and reports; transmit information or documents to internal and external customers.
  3. Review and proofread work done by others, ensuring that District format and brand guidelines are followed and checking for correct writing conventions such as spelling, grammar, and punctuation.
  4. Own all aspects of documentation, data, and records management for assigned work group.
  5. Research and suggest new systems and/or recommend revisions to existing systems for better efficiency, including paper, electronic, and cloud-based systems.

Knowledge, Skills and Abilities:

Knowledge:

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.

Computer Literacy - Knowledge of standard business tools, such as computers, cell phones, and software including Microsoft Office Suite.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skills:

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Time Management - Managing one's own time.

Speaking - Talking to others to convey information effectively.

Writing - Communicating effectively in writing as appropriate for the needs of internal audiences.

Abilities:

Oral and Written Comprehension - The ability to listen to, read, and understand information and ideas presented through spoken words, sentences, and writing.

Selective Attention - The ability to concentrate on a task over a period of time without being distracted.

Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.

Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.

Static Strength - The ability to exert maximum muscle force to lift, push, pull, or carry objects up to 25 pounds.

Flexibility of Closure - The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.

Qualifications:

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and course work can substitute for years of experience. Typical qualifications would be:

Experience:

Five years of administrative experience in a customer service, team-oriented environment.

Preferred:

College course work in relevant areas such as Business, Records and Information Science or Management coursework is desirable.

A valid Oregon State Driver's License and a driving record acceptable to the District's insurance carrier.

Compensation and Work Schedule:

This position is a part-time, non-exempt position, and provides no benefits. The pay range is between $21.78 and $29.04 hourly. The work schedule for this position is up to 28 hours a week, Monday through Friday, 8 am to 5 pm. Flexible schedule available with prior manager approval.

How to apply:

For a more detailed description of duties and requirements, visit our website: http://ltdjobs.applicantpool.com/jobs/. Submit your resume and complete the required application and assessments. Do not substitute a resume for your application or write "see attached resume" on your application. This position remains open until filled.

About LTD:

Lane Transit District is one of the most successful and highly regarded public transit systems in the nation; has received numerous national, state, and local awards for service to the community; and, for transit districts its size, is consistently ranked among the nation's leaders in the successful implementation of Bus Rapid Transit, bus ridership, and service efficiency. LTD is committed to the values of working together, taking initiative, being professional, and practicing safety.

Lane Transit District ("LTD" or "the District") is committed to providing and maintaining a work environment that is free from discrimination, harassment, workplace bullying, and retaliation. The District demonstrates its commitment to diversity in the way it provides services and through its employment practices, by ensuring that all LTD services, programs, and activities are sensitive to and responsive to cultural differences; demonstrating a commitment to workplace diversity through recruitment, hiring, and promotions; and maintaining a respectful environment free from all forms of harassment, hostility, and violence.

Studies have shown that minoritized individuals often disqualify themselves from opportunities because they don't exactly fit all of the requirements. LTD values diversity and strives to expand representation at all levels of the workforce. We welcome applications from BIPOC, women, people with disabilities, members of the LGBTQ community, and veterans. Please contact our HR Department if you have questions.

Lane Transit District is an Affirmative Action/Equal Employment Opportunity Employer. Materials are available in alternative formats by calling 541-687-5555.