General Summary

Under minimal supervision, this position is responsible for accurately processing and accounting for assigned disbursements in the general ledger in compliance with government accounting standards. They also provide significant backup and support for at least one additional business process (accounts receivable or payroll) in addition to their regularly assigned tasks.

Essential Duties and Responsibilities

• Accounts Payable subject matter expert, including LTD policies, processes, accounting requirements and applicable laws.
• Timely and accurate payments including, but not limited to matching packing slips, purchase orders, invoices, receiving reports, and statements in preparation of bill payments, and preparing bills for payments and issuing checks/EFTs.
• Respond to A/P customers' problems regarding any Accounts Payable open items and follow up with vendors to prevent overdue accounts.
• Train relevant LTD employees to ensure compliance with LTD policies/ Federal/State/Grantor/Auditor requirements and to ensure accurate and timely disbursements and records.
• Record Petty Cash expenses, maintain Petty Cash internal controls according to LTD policies, and manage/perform quarterly petty cash reconciliations.
• Reconcile VEBA and FSA transactions with bank account monthly.
• Record bank and credit card fees monthly.
• Provide timely, transparent and accurate financial reporting in compliance with state, federal and local requirements, including but not limited to 1099 filings and support of the budget process and Board reporting.
• Ensure maintenance of payment processing internal controls and perform self-audits to ensure accounts payable quality control.
• Maintain an accurate set of computerized financial records, including timely reconciliations, journal entries (as needed) and transaction postings (as completed) in accordance with government accounting standards and LTD policies.
• Perform ad hoc financial analysis and engage in process improvement projects which reduce LTD's costs.
• Ensure proper closing of the year-end general ledger and provide an analyses of account balance changes; assist with all audits of the accounts payable area; and maintain archiving of records according to policy.
• Provide back-up as assigned for other business-related position(s).
• Maintain archiving of records according to policy.
• Maintain records for capital assets.
• Assist with all audits of the assigned business process (accounts receivable, revenue, accounts payable, expense and payroll).

Supervisory Responsibilities

• This position does not supervise others.

Fiscal Responsibility

• This position adheres to procurement policies and procedures including managing contract compliance.

Minimum Qualifications

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and course work can substitute for years of experience. Typical qualifications would be:

Required:

• Minimum of an Associate's degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration or a similar field
• Minimum of three (3) years of progressively responsible experience in accounting and/or finance
• Proficiency with Microsoft Products: Outlook; Excel; Word; and PowerPoint (will be validated with testing)
• Resource Planning (ERP) financial software experience

Preferred:

• A Bachelor's or other further advanced degree
• Demonstrated experience with:
  • Transit industry or with Federal Transit Administration
  • Governmental or Fund Accounting
  • ERP software including training and creating SOPs
• Experience with Microsoft 365 (M365)

Competencies for Successful Performance of Job Duties

Knowledge of:

• Policies, guidelines and requirements required by the federal government and for LTD
• GAAP/GASB, bookkeeping, and finance principles
• English grammar, spelling, and punctuation
• Modern office procedures, methods, and computer equipment

Ability to:

• Meet schedules and deadlines of the work
• Maintain the confidentiality of information and professional boundaries
• Present key business and financial matters to those without a finance background
• Analyze, evaluate, and develop solutions to issues
• Disseminate information, evaluate facts, determine alternative solutions to problems, and reach sound management and business decisions
• Communicate effectively, both orally and in writing

Technology Skills

• Enterprise resource planning ERP financial software - Fund accounting software such as Munis, Sage, NetSuite, Casselle, or Oracle
• Document management software - Adobe Acrobat Enterprise

Position Type and Expected Hours of Work

• Will sometimes be required to work and/or attend meetings or events in public and at all LTD locations.
• Monday through Friday 8am until 5pm.

Travel

• Travel within the metropolitan area is required.
• Occasional travel outside of the region may be required.

Working Conditions & Physical Demands

• May work in a normal office environment and/or remote office as approved.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Collaboration & Job Impact

• This position requires regular communication inside and/or outside the organization to exchange factual information that can involve explaining policies, procedures, services, and options.

EEO Statement

• LTD is an equal opportunity employer.