General Summary

Under general supervision, individuals assigned to this position ensure the implementation of LTD's procurement functions. Responsibilities include conducting and administering high-level procurements to meet the recurring needs of LTD for a wide variety of construction, professional services, goods, and other services.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Prepare and conduct formal and informal procurement processes for quotations, RFPs, RFQs and ITBs, including the facilitation of bid openings, bid/pre-proposal conferences, evaluations, negotiations, interviews, and contract administration.
• Determine the most appropriate acquisition method by examining and evaluating unique elements while ensuring compliance with applicable federal and state regulations and LTD standards and policies.
• Review technical, product, design or performance specifications to ensure fair and open competition.
• Research and purchase unusual or hard-to-find goods and services. Collect specific data/information on specifications. Resource and evaluate "best value" purchases and make recommendations to end users.
• Maintain complete contract files for procurements in compliance with local, state and federal audit regulations.
• Assist in identifying contractual issues, conflicts or potential risk such as compliance, conflicts-of-interest, intellectual property, payment terms, liability, insufficient insurance and provide follow through until resolved by the respective parties.
• Performs self-audits as assigned for contract and solicitation files.
• Maintain an organized system, ensuring documents, data, and records are accurate, updated, and accessible to appropriate users, while protecting confidential information as necessary.
• Create, maintain, and enter information into databases; prepare and process various forms of documentation and reports; transmit information or documents to internal and external customers.
• Maintain appropriate level of knowledge of Procurement Department and District policies, procedures, projects, and programs, and conduct research to answer questions and interpret information for internal and external customers, while providing excellent customer service.
• Analyze work procedures and processes, research best practices; evaluate existing policies, procedures, and processes; and make recommendations for improvements and revisions.

Supervisory Responsibilities

• This position does not supervise others.

Fiscal Responsibility

• This position adheres to procurement policies and procedures including managing contract compliance.

Minimum Qualifications

Required Education and Experience

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and course work can substitute for years of experience. Typical qualifications would be:

Experience:

• A minimum of 2 years in procurement and/or governmental purchasing, which must include two of the following:
  • Demonstrated knowledge of the proper procurement method for vendor selection
  • Developing and conducting all levels of solicitations
  • Project Management
  • Contract Administration
  • Demonstrated knowledge of Federal Transit Administration (FTA) and/or State Procurement Statues as well as other directives for governmental purchasing.
• Completion of at least 1 of the 4 National Transit Institute (NTI) Procurement Series Classes, with completion of all 4 within 2 years.

Preferred:

• Associate's Degree in related area such as supply management, accounting/finance, business administration, or public administration.
• Demonstrated knowledge of FTA Third-Parry Contracting Rules, Federal Acquisition Requirements (FAR), and other directives for public contracting and governmental purchasing under Federal Law.

Competencies for Successful Performance of Job Duties

Knowledge of:

• English grammar, spelling, and punctuation
• Modern office procedures, methods, and computer equipment
• Record Keeping
• Policies, guidelines, and requirements required by the federal government and for LTD
• Working knowledge of government procurement principals, rules, policies and procedures

Ability to:

• Meet schedules and deadlines of the work
• Function well in a high-paced and at times stressful environment
• Maintain the confidentiality of information and professional boundaries
• Communicate effectively, both orally and in writing
• Independently analyze and evaluate written documents
• Provide excellent customer service to internal and external individuals and groups

Position Type and Expected Hours of Work

• Will sometimes be required to work and/or attend meetings or events in public and at all LTD locations.
• Monday through Friday 8am until 5pm

Travel

• Travel within the metropolitan area is required.
• Occasional travel outside of the region may be required.

Working Conditions & Physical Demands

• May work in a normal office environment and/or remote office as approved.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Collaboration & Job Impact

• This position requires regular communication inside and/or outside the organization to exchange factual information that can involve explaining policies, procedures, services, and options. Decision making outside of routine tasks and responsibilities requires approval.

EEO Statement

• Lane Transit District is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.