Are you someone who notices the small details that others might miss and takes pride in keeping things organized?

Do you enjoy creating a welcoming environment, whether in person, over the phone, or via email in both English and Spanish?

Are you looking for a role where you can take initiative, solve problems, and grow professionally?

If you're someone who can juggle tasks with ease while maintaining a warm and professional presence, we'd love to have you on our team!

As our Bilingual Administrative Specialist, you'll be at the heart of our operations-ensuring smooth processes, assisting staff, and providing friendly, responsive support to team members and community members alike.

At United Way of Lane County, we value team members who think ahead and take action. You'll have the opportunity to work across departments, support key programs, and contribute to exciting projects-making a meaningful impact while growing in your career. You'll manage key office functions, troubleshoot technology and phone systems, anticipate the needs of our team and be the go-to person for ensuring smooth daily operations.

Who We Are:

We are United Way of Lane County, a local non-profit mobilizing communities to action so all can thrive. We're looking for a Spanish-bilingual Administrative Specialist to help keep our team and operations running efficiently-so we can continue making a positive impact.

What You'll Do:

You'll play a crucial role in our organization by providing top-notch administrative support, ensuring seamless communication, and keeping our office and programs organized. Your key responsibilities will include:

Phone & Communication

• Manage all phone correspondence and messaging for staff.
• Maintain and troubleshoot the phone system to ensure smooth operations.

Facilities Support

• Assist with facility maintenance coordination, vendor management, and scheduling.
• Help keep our workspace functional and welcoming by handling minor upkeep, watering plants, and restocking essential supplies.

Program & Project Support

• Lead the Ride United program, coordinating with partners, placing orders, attending meetings, and overseeing annual reporting.
• Support various teams with administrative and project needs (approx. 25% of your time).
• Provide backup support for volunteer programs, preschool application processing, fundraising efforts, and contract management.

Event Coordination

• Help plan and execute community events, trainings, and outreach efforts.
• Track event data and ensure materials are stocked and ready for the next event.

Administrative & Office Support

• Manage incoming and outgoing mail, order office supplies, and maintain organized inventory.
• Welcome guests, respond to inquiries, and assist Spanish-speaking community members.
• Provide HR support, including interview prep and employee file management.
• Assist with document creation, filing, copying, meeting prep, note-taking, and action tracking.

What You Bring

✔️ Spanish bilingual required; bicultural experience preferred.

✔️ Strong organizational skills with attention to detail and excellent follow-through.

✔️ Ability to anticipate needs, identify challenges, and take initiative to solve problems before they arise.

✔️ A flexible, solutions-focused mindset-able to think critically and adapt quickly.

✔️ Clear and professional communication skills, both verbal and written.

✔️ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

✔️ Comfortable learning and troubleshooting new technology.

Why You'll Love Working With Us

✨ A meaningful mission - You'll be part of a team making a tangible impact in the community.

✨ A dynamic work environment -You'll have the opportunity to work across multiple programs and projects.

✨ A supportive team - We believe in collaboration, inclusivity, and lifting each other up.

Ready to make a difference? Apply today by submitting your resume and cover letter!