General Summary

The Compliance Coordinator supports the Compliance Department with the administration of Lane Transit District's (the District or District's) Drug and Alcohol Program; Safety Data Sheets ("SDS"); and assists with the preparation and review of related District polices. In this role, the Coordinator assists the Risk Manager, who serves as the Designed Employer Representative (DER), in their role ensuring compliance with U.S. Department of Transportation (DOT) and Federal Transit Administration (FTA) drug and alcohol regulations. The position works closely with internal staff, contractors, and third-party administrators to facilitate effective program implementation, documentation, and oversight.

The Coordinator also supports broader LTD safety initiatives, including compliance with the Federal Transit Administration's (FTA) Public Transportation Agency Safety Plan (PTASP), Occupational Safety and Health Administration (OSHA) standards, and chemical safety regulations as part of the District's Safety Management System (SMS); while working towards obtaining important workplace safety and health management system accreditations, such as the OSHA Challenge Program, Safety & Health Achievement Recognition Program (SHARP); and the Voluntary Protection Program (VVP).

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Assists the DER in coordinating and administering all components of the federally mandated alcohol and drug testing program, including pre-employment, reasonable suspicion, post-accident, random, return-to-duty, evaluation, aftercare, and follow-up testing.
• Assists the DER in monitoring, maintain documentation, recordkeeping, and timely reporting of mandatory to OSHA, DOT, and FTA regulations.
• Serves as a resource and liaison for internal staff, contractors, and third-party administrators regarding drug and alcohol program questions.
• Conducts drug and alcohol awareness training for employees and supervisors.
• Assists the DER in auditing vendors and contractors for adherences to contract terms and compliance with federal regulations and contract requirements.
• Maintain chemical safety records as part of the District's Safety Management System (SMS), including maintaining current Safety Data Sheets.
• Participate in policy updates, safety committees, and compliance reviews with FTA, state auditors, and internal stakeholders.
• Serve as a resource and liaison for compliance-related inquiries and provide guidance to departments regarding regulatory requirements.

Supervisory Responsibilities

• This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions within their department and others across the district.

Fiscal Responsibility

• This position adheres to procurement policies and procedures, including managing contract compliance.

Minimum Qualifications

Required Education and Experience

Any equivalent combination of education and experience that provides the knowledge, skills, and abilities required to perform the job. Education and coursework can substitute for years of experience. Typical qualifications would be:

Experience:

• A minimum of three (3) years of experience in regulatory compliance, safety program administration, or related fields.
• Experience with auditing, documentation, and monitoring for regulatory compliance.
• Proficiency in maintaining compliance documentation and records management systems.

Preferred:

• Drug and Alcohol experience, and familiarity with Safety Management Systems (SMS) and management of Safety Data Sheets (SDS).
• Bachelor's degree in Occupational Health and Safety, Business Administration, Public Administration, or a related field.
• Working knowledge of Federal Transit Administration (FTA) regulations and Occupational Safety and Health Administration (OSHA) standards.

Competencies for Successful Performance of Job Duties

Knowledge of:

• Applicable federal, state, and local regulations, including FTA drug and alcohol testing requirements and OSHA standards.
• Regulatory compliance practices, safety management systems (SMS), and public transit safety programs.
• Recordkeeping, documentation, and audit preparation for compliance purposes.
• Chemical safety protocols, including Safety Data Sheet (SDS) management and hazard communication.
• Internal auditing, compliance monitoring, and contract compliance in a public agency setting.
• Microsoft Office Suite including Word, Excel, Power Point and Outlook.

Ability to:

• Interpret and apply complex safety and compliance regulations across federal, state, and local levels.
• Coordinate compliance activities with internal departments and external partners.
• Maintain organized records and ensure audit readiness.
• Manage multiple priorities independently while meeting deadlines.
• Communicate clearly and professionally, both verbally and in writing.
• Foster collaboration, mentor others, and support a culture of safety and continuous improvement.
• Handle confidential information with discretion and maintain professional boundaries.

Position Type and Expected Hours of Work

• Monday through Friday 8am until 5pm.
• Occasionally this position may require attendance to meetings and/or events outside the regular work location and hours.

Travel

• Travel within the metropolitan area is required.
• Occasional travel outside of the region may be required.

Working Conditions & Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• May work in a normal office environment and/or remote office as approved.
• After completion of probation, the position is eligible for remote work per the Remote Work Policy and Guidelines and subject to a Remote Work Agreement.
• This position is generally sedentary. Sedentary work involves sitting most of the time and walking and standing are required only occasionally.

Human Collaboration & Job Impact

• Communications and discussions result in decisions regarding policy development and implementation. Interaction with others outside the organization requires exercising participative management skills that support team efforts and quality processes. The impact the job has on LTD is significant in terms of time, money, or public/employee relations.

EEO Statement

• LTD is an equal opportunity employer.