The Preschool Promise Coordinator position provides administrative, coordination and project support for Preschool Promise programs in Lane County. The Coordinator plays a central role in supporting the Early Childhood Hub of Lane County in outreach/recruitment, eligibility determination, lottery selection, and placement of children into Preschool Promise programs throughout Lane County.

In this position the ability to manage multiple projects simultaneously, maintain a high degree of accuracy and attention to detail, and thrive in a fast-paced environment with complex work is a necessity.

The successful candidate in this position must be bilingual in Spanish and English, preference will be given to candidates who are also bicultural.

Please submit a resume and cover letter to be considered for this position.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF COORDINATOR POSITION

The successful candidate must be able to perform each essential duty listed below at a satisfactory level with or without accommodation:

• Ground coordinated enrollment and community building efforts in anti-racism, addressing systemic oppression, equity, wealth disparity, intersectionality, and other areas important to social justice. Engage with United Ways internal Equity Advisory Council.
• Communicate with all families and partners using trauma informed practices and high degree of customer service.
• Develop deep understanding and competence with all relevant training materials and use manuals and guidance from the Department of Early Learning and Care to determine eligibility of families for the Preschool Promise program.

• Oversight of databases and spreadsheets, including auditing, tracking, support and communications between families and providers regarding enrollment.

• Participate in family recruitment and engagement strategies that promote inclusion and belonging.
• Develop and foster positive, strategic relationships with Preschool Promise providers and external partner organizations

• Responsible for submitting weekly, monthly and quarterly data reporting to the Department of Early Learning and Care, as well as facilitate data collection and analysis for the purposes of improving program quality.

• Provide a high degree of attention to detail, accuracy, quality and professionalism in assisting with documents, reports, proposals, and other correspondence. Quality control and troubleshooting within program.
• Develop deep knowledge of and connection to local and statewide resources for families, including but not limited to basic needs support, parenting education, mental health services, healthcare, child care, and other critical support services.
• Maintain confidentiality at all times; keep accurate, complete, and FERPA-compliant child/family records
• Assist with and participate in community tabling events throughout the year. Events may occur on evenings or weekends.
• Schedule, coordinate, and attend Preschool Promise related meetings. Responsibilities may include: facilitation, administrative support (including meeting scheduling, preparing handouts, taking notes/minutes to timely distribute and store as needed), and track follow-up or action items generated at meetings.
• Keep current with all program policies and trainings delivered through the Department of Early Learning and Care and United Way of Lane County.
• Perform other duties as assigned.

• This position may require the use of a personal vehicle to attend work-related events and activities from time to time.

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job. Research shows that women and people of color are less likely to apply for a job unless they meet 100% of the described qualifications. We are most interested in finding the best candidate for the position and encourage applicants to think broadly about how their lived and/or professional experience has prepared them to fulfill the duties of this position.

QUALIFICATIONS

Required/Necessary Skills, Knowledge, & Education

• Bilingual in Spanish and English
• Associates degree with two years related working experience; or Bachelor's degree, ideally in Early Childhood Education, Social Work, Marketing, Program Management, Business Administration or another related field; or equivalent combination of education and work experience.
• Ability to use culturally appropriate communication to clearly and concisely correspond, both orally and in writing
• Accurately execute extensive data entry and maintain accurate records
• Work independently or as part of a team
• Be responsive to emails and phone calls
• Ability to work efficiently and effectively under tight timelines
• Use sound judgment and decision making

• Organized and pays close attention to detail
• Flexible and able to respond to shifting priorities and competing demands.

• Proficiency in Microsoft Suite

Desired Skills and Knowledge

• Bilingual and bicultural in Spanish and English - preference will be given to candidates who meet this standard

SALARY STATEMENT

The budgeted lifespan salary range for this position is currently: $21.75-$27.19 per hour. Proffered salaries are determined by several factors including applicant's knowledge, ­­­skills, experience, position, equity, and market. We offer a bilingual pay differential for eligible employees.

United Way of Lane County offers a generous benefit package including 4-weeks of PTO and 10 paid holidays; employer-paid medical, dental, vision, and life insurance, access to short-term and long-term disability insurance; employee assistance program (EAP); and a 403(b) plan.

To apply, please submit a resume and a cover letter.

The First Round of Interviews is tentatively scheduled for October 6, 2025.